| Assessment Details and Submission Guidelines | |
| Trimester | T1 2025 |
| Unit Code | HI5001 |
| Unit Title | Accounting for Business Decision |
| Assessment Type | Individual Assignment |
| Due Date + time: | 30th/April/ 2025 11.59 pm (Melb / Sydney time) |
| Purpose of the assessment (with ULO Mapping) | This assignment aims to provide students with an understanding of the fundamentals of the procurement and fulfilment processes, how SAP S/4HANA supports this function, and how the accounting processes supports this function. This activity will cover ULO 1, 2, and 5.
This assessment will cover the following Unit Learning Objectives:
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| Weight | 30 % |
| Total Marks | Assignment (30 marks) |
| Word limit | Not applicable |
| Submission Guidelines |
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Academic Integrity Information | Holmes Institute is committed to ensuring and upholding academic integrity. All assessments must comply with academic integrity guidelines. Please learn about academic integrity and consult your teachers with any questions. Violating academic integrity is serious and punishable by penalties that range from deduction of marks, failure of the assessment task or unit involved, suspension of course enrolment, or cancellation of course enrolment. |
| Penalties |
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GBI re-sells a range of bicycles. There is a request for the Deluxe Touring Bike (black). After reviewing the stock, you realise that stock is required, and you are required to start the procurement process. The Deluxe Touring Bike (black) is purchased from the vendor; Olympic Protective Gear. This vendor is already created in the system. You create a purchase order for the Deluxe Touring Bike (black), which is forwarded to the vendor. The goods arrive, and you will create a goods receipt and verify the physical receipt in stock. An invoice will arrive, which will need to be entered into the system. Payments will be posted to the vendor, and you will review the impact the purchase has on General Ledger.
Your task is to complete the procurement process from a specified scenario and produces several screenshots to verify the completion of the process. The screenshots are to be inserted (pasted) in the specified areas below. If you are unsure how to take a screenshot, please refer to Google.
| Field | Description | Value |
| Purchasing Organisation | BI US | US00 |
| Vendor | Olympic Protective Gear | 101### (where ### is your logon number) |
| Purchase Group | North America | N00 |
| Material | Deluxe Touring Bikes (black) | DXTR1### (where ### is your logon number) |
| Quantity | 4 | |
| Net Price | $1400 each | |
| Currency | USD | |
| Plant | DC Miami | MI00 |
| Deliverable: Procurement | 1. Insert a screenshot of your Purchase Order |
| Screenshot: | |
| |
| Note: | |
| You could take a screenshot once the process is complete or use the Display Purchase Order functionality | |
| Field | Description | Value |
| Storage Location | Finished Goods | US00 |
| Field | Description | Value |
| Company Code | GBI Americas | US00 |
| Tax | XI (Input tax) |
| Field | Description | Value |
| Posting Date | Today's date | |
| Journal Entry Date | Today's date | |
| Value Date | Today's date | |
| Period | Today's month | |
| G/L Account | 100000 | |
| House Bank | Bank | |
| Amount | 5600 | |
| Currency | USD |
| Deliverable: Procurement | 2. Insert a screenshot of your Process Flow |
| Screenshot: | |
| |
| Note: | |
| Deliverable: Procurement | 3. Insert a screenshot of your Post Outgoing Payments |
| Screenshot: | |
| |
| Note: | |
GBI re-sells a range of bicycles. The company have had an Inquiry from an existing customer (The Bike Zone ###) for 4 Deluxe Touring Bike (Black). As indicated, the customer is already in the system. Once you create the Inquiry, the customer has requested a formal Quotation. The customer receives the quotation and sends GBI a Purchase Order which is entered into the system as a Sales Order. As there is enough stock, you will complete the Delivery process. An Invoice will be created, and sent to the customer, and then GBI will receive Payment from the Customer.
Note:If you did the exercise, then your customer will be there. If not, then you will have to create the customer. The process of creating a new customer is given on page 68 of the SAP Tutorial.
Your task is to complete the fulfilment process from a specified scenario and produces several screenshots to verify the completion of the process. The required data for various steps is displayed below. All other data is the same as the exercise you have previously completed. The screenshots are to be inserted (pasted) in the specified areas below.
| Field | Description | Value |
| Sales Organisation | US East | UE00 |
| Distribution Channel | Wholesale | WH |
| Division | Bikes | BI |
| Sold to Party | Bike Zone ### | |
| City | Orlando | |
| Cust Ref | ### | |
| Cust Ref Date | Today's date | |
| Valid From | Today's date | |
| Valid to | one month from today | |
| Material | Deluxe Touring Bike (Black) | DXTR1### |
| Order Quantity | 4 |
| Deliverable: Fulfilment | 4. Insert a screenshot of your Inquiry |
| Screenshot: | |
| |
| Note: | |
| Field | Description | Value |
| Cust Ref | ### | |
| Cust Ref Date | Today's date | |
| Valid From | Today's date | |
| Valid to | one month from today | |
| Req Deliv Date | Today's date |
| Field | Description | Value |
| Purchase Order No | ### | |
| Cust Reference | ### | |
| Cust Ref Date | Today's date | |
| First date | Tomorrow's date |
| Deliverable: Fulfilment | 5. Insert a screenshot of your Sales Order |
| Screenshot: | |
| |
| Note: | |
| Field | Description | Value |
| Ship to Party | Bike Zone ### | |
| Planned Creation date | Due up until next week | |
| Picking Quantity | 4 | |
| Storage Location | Finished Goods | FG00 |
| Field | Description | Value |
| Ship to Party | Bike Zone ### | |
| Billing Date From | Today's date |
| Field | Description | Value |
| Company Code | UNS | US00 |
| Posting Date | Today's date | |
| Journal Entry date | Today's date | |
| Journal Entry Type | Billing Doc. Transfer | RV |
| Period | Current Month | |
| G/L Account | 100000 | |
| Amount | 12000 | |
| Currency | USD |
| Deliverable: Fulfillment | 6. Insert a screenshot of your Journal Entry |
| Screenshot: | |
| |
| Note: | |
| Deliverable: Fulfillment | 7. Insert a screenshot of your Process Flow | ||
| Screenshot: | |||
| |||
| Note: | |||
| Marking Criteria | |||
| Marking criteria | Weighting in Total Grades | ||
| 1. Insert a screenshot of your Purchase Order | 4% | ||
| 2. Insert a screenshot of your Process Flow | 4% | ||
| 3. Insert a screenshot of your Post Outgoing Payments | 6% | ||
| 4. Insert a screenshot of your Inquiry | 4% | ||
| 5. Insert a screenshot of your Sales Order | 4% | ||
| 6. Insert a screenshot of your Journal Entry | 4% | ||
| 7. Insert a screenshot of your Process Flow | 4% | ||
| TOTAL Weight | 30% | ||
Holmes Institute is committed to ensuring and upholding Academic Integrity, as Academic Integrity is integral to maintaining academic quality and the reputation of Holmes' graduates. Accordingly, all assessment tasks need to comply with academic integrity guidelines. Table 1 identifies the six categories of Academic Integrity breaches. If you have any questions about Academic Integrity issues related to your assessment tasks, please consult your lecturer or tutor for relevant referencing guidelines and support resources. Many of these resources can also be found through the Study Sills link on Blackboard.
Academic Integrity breaches are a serious offence punishable by penalties that may range from deduction of marks, failure of the assessment task or unit involved, suspension of course enrolment, or cancellation of course enrolment.
Table 1: Six categories of Academic Integrity breaches
| Plagiarism | Reproducing the work of someone else without attribution. When a student submits their own work on multiple occasions this is known as self-plagiarism. |
| Collusion | Working with one or more other individuals to complete an assignment, in a way that is not authorised. |
| Copying | Reproducing and submitting the work of another student, with or without their knowledge. If a student fails to take reasonable precautions to prevent their own original work from being copied, this may also be considered an offence. |
| Impersonation | Falsely presenting oneself, or engaging someone else to present as oneself, in an in-person examination. |
| Contract cheating | Contracting a third party to complete an assessment task, generally in exchange for money or other manner of payment. |
| Data fabrication and falsification | Manipulating or inventing data with the intent of supporting false conclusions, including manipulating images. |
Source: INQAAHE, 2020
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